What software do you use?

For managing Estonian companies, we usually use Merit Aktiva and Merit Palk for payroll. When needed, we also use Xero, QuickBooks, SAF, SimpleBooks, Standard Books, Procountor, Erply Books, and Directo to select the most suitable solution for each client.

What types of businesses do you work with?

Our service is aimed at micro and small businesses. Clients typically include: e-commerce and online store businesses, IT companies and technology firms, construction and logistics companies, wholesale and retail businesses, branches of international companies, non-profit organizations (NGOs) and housing associations, and start-up companies.

What factors affect the price of your services?

Pricing depends on the number of employees for payroll and the average number of transactions per quarter. For non-VAT-registered companies, prices start at €20 per month. For VAT-registered companies, prices start at €45 per month. Contact us for a detailed quote.

How long does it take to get started with your services?

Starting the service usually takes about one month, depending on workload and how well the existing accounting is organized. A one-time fee may apply if significant preparatory work is required. If accounting is well-organized, we can start very quickly and take responsibility for submitting the VAT return within the same month.

How does your accounting process work?

Our accounting process is designed together with the client to ensure it is as suitable and efficient as possible, depending on the client's business and our responsibilities.

Is it possible to complete the entire process remotely?

Yes, our service can be used entirely remotely. We also provide personalized guidance via video call when needed, ensuring the entire process is smooth and easy to understand.

Can I hire my own accountant in the future?

Yes, it is possible to switch to a personal accountant in the future. We assist throughout the entire process until the full handover is completed. Most clients start with our service as a small company and transition to their own accountant as their business grows.

What is the minimum price of your accounting service?

The minimum price for a non-VAT-registered company starts at €20 per month. For a VAT-registered company, it starts at €45 per month. We provide a personalized quote for an exact price.

When does a company need to be registered for VAT in Estonia?

A company must register as a VAT payer if its taxable turnover in Estonia exceeds €40,000 from the beginning of the calendar year. A company may also register voluntarily by submitting the appropriate application.

Can a business owner in Estonia take a loan from their own company?

Yes, but it must be done correctly. The loan must be documented with a written agreement specifying the amount, repayment deadline, and interest rate. It must not jeopardize the company's financial situation, and the terms must be standard and reasonable, as if the loan were taken from a bank.

When is it possible to pay dividends from an Estonia-based company?

A company registered in Estonia may pay dividends only if it has a profit. The financial year must be completed and the profit confirmed in the annual report. Dividends can be paid only from retained earnings.

When are income taxes paid in Estonia?

Companies in Estonia do not pay corporate income tax on earned profits immediately. Income tax is due only when the profit is distributed as dividends.

How is double taxation avoided in Estonia?

Double taxation can be avoided through tax credits — foreign income tax paid can be credited against Estonian income tax — and through Estonia's network of double taxation avoidance agreements with other countries, which determine where income is taxed.

Accounting Services in Estonia

OPTION FOR EVERYONE

Estonian Accounting Services for E-Residents, Startups, E-commerce, Small Businesses & Construction Companies!

Monthly Accounting and Bookkeeping Services in Estonia

Our Estonian accounting services cover the complete monthly bookkeeping cycle for your OÜ or AS company, keeping your records accurate, compliant with RTJ standards, and always ready for reporting to the Estonian Tax Board. Whether you need basic bookkeeping or full-service accounting in Estonia, we handle everything.

Processing and categorizing all business transactions

Every incoming and outgoing payment, transfer, and expense is recorded and categorized according to Estonian Accounting Standards, giving you a reliable financial picture at any point in the month. Our accounting services in Estonia are essential for OÜ companies, startups, e-commerce stores, and MTÜ organisations that need clean, audit-ready records without managing bookkeeping in-house.

Booking purchase and sales invoices

All supplier and customer invoices are entered into the accounting system, matched against payments, and verified for VAT amounts and counterparty details — keeping your ledgers error-free. A core part of our monthly accounting services in Estonia, critical for product-based businesses, Shopify or WooCommerce stores, wholesale traders, and service companies issuing regular invoices.

Bank, PSP, and crypto-platform reconciliation

We reconcile your bank statements, payment service provider exports, and crypto-platform reports against the accounting records each month, so your books always reflect your true cash position. Particularly relevant for SaaS businesses, digital marketplaces, drop shippers, and companies using Stripe, Wise, Revolut, or crypto payment processors — all fully covered under our Estonian accounting services.

Recording expenses and income per RTJ standards

Income and costs are allocated to the correct accounting periods and categories following Estonian Accounting Standards (RTJ), ensuring your monthly reports and annual financial statements are consistent and compliant. Our bookkeeping and accounting services in Estonia apply to every registered company, from solo OÜ consultants to growing startups and non-profit MTÜ organisations.

Ongoing financial advisory and support

Our accounting team in Estonia is available throughout the month to answer questions about transactions, document requirements, and financial decisions before they become costly problems. This ongoing advisory is especially valued by founders, e-residents, and foreign-owned Estonian companies who need a reliable local accounting partner they can reach at any time.

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Payroll Accounting and Employee Reporting for Estonian Companies

We manage the full payroll accounting cycle in Estonia and handle all employee tax filings, so every deadline is met and every figure reported to the Estonian Tax Board is correct. Our payroll accounting services in Estonia cover salary calculation, TSD filing, and employee registration.

Salary calculation

We calculate gross-to-net salaries each month for all employees, covering income tax, employer and employee social tax, and unemployment contributions. Our payroll accounting services in Estonia ensure every employee receives the correct net pay on time — relevant for any Estonian OÜ, AS, startup, or MTÜ employing staff locally.

TSD filing with the Estonian Tax Board

The TSD is the monthly payroll declaration that reports each employee's gross salary, income tax withheld, social tax, and unemployment contributions — submitted electronically by the 10th of each month. A mandatory part of payroll accounting in Estonia, required for all employers from single-employee startups to larger teams in tech, retail, or non-profit sectors.

Registration of new employees

When hiring, we complete all required Estonian Tax Board registrations before the employee's first working day, set up payroll accounting records, verify tax residency, and confirm correct tax rates from day one. Essential for scaling startups, e-commerce businesses hiring seasonal staff, or companies onboarding remote workers through an Estonian entity.

Fringe benefit taxation and advisory

Benefits such as company cars, meal allowances, gifts, and health insurance are subject to fringe benefit tax in Estonia. Our payroll accounting services in Estonia identify, calculate, and report all taxable perks each month while advising on tax-efficient structures — particularly relevant for tech companies, startups, and growth-stage businesses.

Leave and absence management

We track and calculate all employee leave — including annual leave, sick leave, parental leave, and other absences — in accordance with the Estonian Employment Contracts Act. Our payroll accounting services in Estonia ensure leave pay is calculated correctly, reflected accurately in monthly salary runs, and reported to the Estonian Tax Board where required. Relevant for any Estonian employer managing a growing team, seasonal workforce, or remote employees across different schedules.

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Annual Report Preparation, Estonian Commercial Register Filing

We prepare and submit your company's annual report to the Estonian Commercial Register, fully compliant with Estonian Accounting Standards. Our annual report accounting services in Estonia cover the complete preparation and submission process for every OÜ, AS, and MTÜ.

Preparing the full annual financial report

Every Estonian company must submit a complete annual report to the Commercial Register within six months of the financial year end. Our accounting services in Estonia compile the full annual report directly from your monthly bookkeeping records — mandatory for every OÜ, AS, and MTÜ regardless of size, including dormant companies and e-residents' holding entities.

Notes, accounting policies, and disclosures

The notes section is a legally required part of the annual report in Estonia, covering accounting policies, related party transactions, and all statutory disclosures. Our annual report accounting services in Estonia prepare notes tailored to your company's activities — especially important for investor-backed startups, businesses applying for financing, and grant-funded MTÜ organisations.

Balance sheet and profit and loss statement

We prepare the balance sheet and income statement in the format required by Estonian Accounting Standards, including prior-year comparatives, accurately reflecting your company's full-year financial position. The annual financial statements we produce are the primary documents reviewed by banks, investors, and partners assessing your Estonian company.

Submitting the annual report to the Commercial Register

The completed annual report is submitted digitally through the e-Business Register portal within the legal deadline — late filing triggers automatic fines and risks dissolution proceedings. Our accounting services in Estonia manage the full annual report submission and provide confirmation of timely filing for every client.

Communication with auditors where required

We act as the main contact point with your auditor, provide all requested documentation promptly, and resolve any accounting questions so the audit is completed on time. This service applies to larger OÜ and AS entities, grant-funded MTÜ organisations, and businesses preparing for investment that meet statutory audit thresholds in Estonia.

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VAT Reporting and KMD Declaration, Estonian Tax Board Compliance

We prepare and submit your monthly KMD VAT declaration to the Estonian Tax Board on time, covering all domestic and cross-border transaction types — including reverse-charge VAT, intra-EU trade, and e-commerce VAT obligations. Our VAT accounting services in Estonia ensure full compliance for every VAT-registered company.

Monthly KMD VAT Declaration

The KMD is the standard monthly VAT return that every VAT-registered company in Estonia must submit to the Estonian Tax Board by the 20th of each month. As part of our accounting services in Estonia, we handle KMD filing for every VAT-registered OÜ, AS, or MTÜ, including e-commerce businesses, service providers, and companies trading with EU clients.

Reverse-charge VAT on business purchases

When buying services from EU suppliers who do not charge local VAT, the buyer must self-report the VAT under the reverse-charge mechanism — our Estonian accounting services handle all identification and calculation automatically. Relevant for any Estonian company purchasing software subscriptions, advertising, or consulting from providers such as Google, Meta, or AWS.

Intra-EU acquisitions and deliveries

Goods and services traded between VAT-registered businesses across EU member states follow specific reporting rules, including EC Sales List obligations. Our accounting services in Estonia ensure every intra-EU transaction is declared with the correct counterparty VAT number — essential for B2B wholesalers, manufacturers, and distributors.

E-commerce VAT for goods and digital services

Selling goods or digital services to consumers across the EU requires applying the VAT rate of the buyer's country. Our e-commerce accounting services in Estonia track all cross-border consumer sales and reflect them correctly in your monthly KMD declarations — applicable to Shopify stores, WooCommerce shops, SaaS platforms, and app developers.

Export and import VAT handling

Exports to non-EU countries are zero-rated but require correct documentation, while import VAT on goods entering Estonia must be accounted for in the right period. Our accounting services in Estonia cover full export and import VAT handling for Estonian exporters, dropshipping businesses, and companies importing goods from non-EU suppliers.

OSS: EU VAT Compliance for Estonian E-commerce Sellers

We handle OSS registration and quarterly EU VAT returns for Estonian e-commerce businesses selling to consumers across EU member states. Our OSS accounting services in Estonia simplify cross-border VAT compliance so you can sell across the EU without registering in every country.

OSS VAT registration in Estonia

The One-Stop Shop scheme lets e-commerce businesses handle EU-wide consumer VAT through a single registration in Estonia, avoiding the need to register in each member state separately. Our accounting services in Estonia manage OSS registration for Shopify and WooCommerce store owners, and digital service providers whose cross-border EU consumer sales exceed 10,000 euros per year.

Quarterly OSS VAT return preparation and submission

The OSS return is filed every quarter and covers all consumer sales to EU member states broken down by country and VAT rate. Our e-commerce accounting services in Estonia prepare and submit OSS returns on time through the Estonian Tax Board portal — required for all OSS-registered stores, subscription businesses, and digital product sellers.

Applying correct VAT rates in destination countries

Each EU member state has its own VAT rates, and applying the wrong rate is a compliance risk. Our accounting services in Estonia maintain current rate tables for all 27 EU member states, applying the correct rate to every transaction in your OSS return — critical for online retailers, SaaS platforms, course creators, and app developers.

Reconciliation of marketplace and platform statements

Sales data from Amazon, Etsy, and eBay must be reconciled with your own records before filing. Our e-commerce accounting services in Estonia match all platform reports to ensure your OSS return is complete and duplication-free — essential for multi-channel sellers receiving reports from multiple platforms.

Handling refunds, corrections, and adjustments

Refunds and credit notes issued to EU consumers reduce your VAT liability and must be reflected in the correct OSS return period. Our accounting services in Estonia process all OSS adjustments so your cumulative VAT liability is always accurate — relevant for any e-commerce business or subscription service that processes returns or cancellations.

IOSS: Import VAT Compliance for Low-Value Shipments to the EU

We register your business for IOSS and manage monthly declarations, ensuring VAT is correctly collected and remitted for all low-value EU shipments. Our IOSS accounting services in Estonia cover registration, monthly filing, and checkout VAT configuration.

IOSS registration for your business

IOSS registration gives your business a unique identification number that must be applied at checkout and on customs declarations for all low-value shipments under 150 euros sent to EU consumers from outside the EU. Our accounting services in Estonia handle IOSS registration for dropshippers, Alibaba importers, AliExpress resellers, and any business shipping directly to EU consumers.

Monthly IOSS declaration

The IOSS return is filed every month and covers all low-value EU shipments for that period, broken down by destination country and VAT rate, matching what was collected at checkout. Our accounting services in Estonia manage monthly IOSS filing for cross-border e-commerce stores, Asian-sourced goods resellers, and fulfilment-by-supplier operations.

Correct VAT calculation at checkout

Under IOSS, the correct destination-country VAT rate must be charged at the point of sale. Our accounting services in Estonia advise on configuring your Shopify, WooCommerce, or custom-built store to detect the buyer's EU country and apply the right rate automatically, preventing compliance gaps and poor customer experience.

IOSS number management and freight forwarder coordination

Your IOSS number must be correctly shared with every carrier, freight forwarder, and fulfilment partner involved in your EU shipments — without it, your parcels face double VAT charges or customs holds at the border. Our IOSS accounting services in Estonia manage secure IOSS number distribution, verify correct application on customs declarations, and liaise with your logistics partners on your behalf. Essential for dropshippers, Alibaba and AliExpress resellers, and any e-commerce business shipping high volumes of low-value parcels directly to EU consumers.

IOSS compliance review & error correction

A mismatch between VAT collected at checkout and VAT declared in your monthly IOSS return is one of the most common — and costly — compliance failures for cross-border e-commerce businesses. Our IOSS accounting services in Estonia perform monthly reconciliations between your sales data and filed declarations, identify rate mismatches by destination country, and correct errors before they trigger penalties from the Estonian Tax Board or your member state of identification. Recommended for growing e-commerce stores, multi-platform sellers, and any business scaling shipments across multiple EU markets.

Additional Tax Compliance Services for Estonian Companies

We provide specialist tax compliance support for complex situations — from VAT registration and Estonian Tax Board representation to correcting past declarations and rebuilding accounting records. These additional accounting services in Estonia cover every compliance challenge your company may face.

VAT registration and deregistration

VAT registration in Estonia is mandatory once taxable turnover exceeds 40,000 euros per year. Our accounting services in Estonia handle the full VAT registration or deregistration process, including all documentation and Estonian Tax Board correspondence — relevant for new companies crossing the threshold, e-residents setting up an OÜ, and businesses restructuring.

Correction of past KMD, TSD, OSS, and IOSS declarations

Errors in previously submitted declarations can result in underpaid tax, interest charges, and penalties. Our accounting services in Estonia identify discrepancies, prepare amended returns, and submit corrections proactively before an Estonian Tax Board audit is triggered — important for businesses that have self-filed, recently switched accountants, or discovered historical errors.

Representation before the Estonian Tax Board

If your company faces a tax audit, VAT inquiry, or dispute, we act as your authorised representative before the Estonian Tax Board, handle all communication, and present your case in a clear, well-documented manner. Our accounting services in Estonia include full Tax Board representation for e-residents, foreign-owned companies, and any business receiving an unexpected audit notice.

VAT optimization for e-commerce and digital services

We review your business model and supply chain to identify legal VAT planning opportunities — such as correct place-of-supply analysis, threshold monitoring, and OSS or IOSS scheme selection — that reduce your compliance burden and improve cash flow. Our advisory accounting services in Estonia are particularly beneficial for SaaS companies, digital product sellers, and multi-market e-commerce businesses.

Preparation of documents for tax audits

We compile and organize all required audit documentation — invoices, contracts, bank statements, and reconciliation reports — in a structured format that makes it straightforward for auditors to verify your declarations. Our accounting services in Estonia cover full audit preparation for e-commerce businesses, companies with significant EU trade, and MTÜ organisations receiving public or donor funding.

SPATIAL EYE

ACCOUNTING PARTNER in Estonia

Making your company's life simpler, we handle all tax reporting and paperwork for you. Focus on growing your business while we ensure full compliance with Estonian rules—no stress, no penalties, and always clean records.

OPTION FOR EVERYONE

Estonian Accounting Services for E-Residents, Startups, E-commerce, Small Businesses & Construction Companies!

PRICE LIST

Friendly prices for small companies, supporting your growth!

Micro business

Micro business

Business

I sell

They buy

I grow

CONTACT FORM

Get in touch to discuss your needs!

CLIENTS LIST

Companies that chose to work with us!

FAQs

Here’s something you may have wanted to know.

ESTONIA TAXATION FAQs

Here are some tips and facts you might want to know.

SOME INSIGHTS

What’s new in the world of taxes in Estonia?

Accounting for a small business - where to start?

What is accounting?

Key Rules for Tax-Free Housing Reimbursement

Tax-Free Car Reimbursement in Estonia

What Happens If the Annual Report Is Not Submitted?

Reimbursement of Phone and Internet Expenses for Employees in Estonia

Dividend or Salary – Which Is More Beneficial for an Entrepreneur?

What Taxes Must a Small Business in Estonia Pay?

SPATIAL EYE

ACCOUNTING PARTNER in Estonia

Making your company's life simpler, we handle all tax reporting and paperwork for you. Focus on growing your business while we ensure full compliance with Estonian rules—no stress, no penalties, and always clean records.

OPTION FOR EVERYONE

Estonian Accounting Services for E-Residents, Startups, E-commerce, Small Businesses & Construction Companies!

Monthly Accounting and Bookkeeping Services in Estonia

Processing and categorizing all business transactions

Booking purchase and sales invoices

Bank, PSP, and crypto-platform reconciliation

Recording expenses and income per RTJ standards

Ongoing financial advisory and support

Payroll Accounting and Employee Reporting for Estonian Companies

Salary calculation

TSD filing with the Estonian Tax Board

Registration of new employees

Fringe benefit taxation and advisory

Leave and absence management

Annual Report Preparation, Estonian Commercial Register Filing

Preparing the full annual financial report

Notes, accounting policies, and disclosures

Balance sheet and profit and loss statement

Submitting the annual report to the Commercial Register

Communication with auditors where required

VAT Reporting and KMD Declaration, Estonian Tax Board Compliance

Monthly KMD VAT Declaration

Reverse-charge VAT on business purchases

Intra-EU acquisitions and deliveries

E-commerce VAT for goods and digital services

Export and import VAT handling

OSS: EU VAT Compliance for Estonian E-commerce Sellers

OSS VAT registration in Estonia

Quarterly OSS VAT return preparation and submission

Applying correct VAT rates in destination countries

Reconciliation of marketplace and platform statements

Handling refunds, corrections, and adjustments

IOSS: Import VAT Compliance for Low-Value Shipments to the EU

IOSS registration for your business

Monthly IOSS declaration

Correct VAT calculation at checkout

IOSS number management and freight forwarder coordination

IOSS compliance review & error correction

Additional Tax Compliance Services for Estonian Companies

VAT registration and deregistration

Correction of past KMD, TSD, OSS, and IOSS declarations

Representation before the Estonian Tax Board

VAT optimization for e-commerce and digital services

Preparation of documents for tax audits

PRICE LIST

Friendly prices for small companies, supporting your growth!

Micro business

Micro business

Business

I sell

They buy

I grow

CONTACT FORM

Get in touch to discuss your needs!

CLIENTS LIST

Companies that chose to work with us!

FAQs

Here’s something you may have wanted to know.

What software do you use?

What types of businesses do you work with?

What factors affect the price of your services?

How long does it take to get started with your services?

How does your accounting process work?

Is it possible to complete the entire process remotely?

Can I hire my own accountant in the future?

What is the minimum price of your accounting service?

ESTONIA TAXATION FAQs

Here are some tips and facts you might want to know.

When does a company need to be registered for taxation?

Can a business owner in Estonia take a loan from their own company?

When is it possible to pay dividends from an Estonia-based company?

When are income taxes paid in Estonia?

How is double taxation avoided?

SOME INSIGHTS

What’s new in the world of taxes in Estonia?

Accounting for a small business - where to start?

What is accounting?